This policy complies with UK law, including that required by the EU General Data Protection Regulation.
Neo offer various services and resourcing relating to human resources, payroll, recruitment and pensions. We use a third-party software application from MHR Software Ltd (iTrent) to provide services to our clients. In addition to providing software applications, MHR Software Ltd provide the secure ISO27001 accredited data centres used to deliver NEO client services. These data centres are based within the UK and are GDPR compliant. Neo People Management Limited is registered with the Information Commissioner’s Office with registration number ZA222406.
How we collect your personal data and information?
Neo do not in the course of normal business collect personal data directly from an individual. Your personal data is supplied to us by our clients as required to fulfil our contractual obligations to those clients. We will process your personal data for our legitimate interests which relate to our contract with your employer also where there is a specific legal obligation. Personal information we collect will be retained where we have ongoing legitimate business needs to do so (for example, to provide you or our clients with a service or to comply with applicable legal, tax or accounting requirements).
Using your personal data and information
Your personal data may be used by Neo staff within our offices and by authorised data ‘Processors’ for the purpose of delivering the services we contract with your employer. We will only use your information to the extent needed to perform the business function for which we are contracted. We may disclose personal data and information if it is required to do so by law, Court order or for the prevention of fraud or crime. We may also disclose personal data and information in the performance of our contractual obligations to your employer, such as sharing information with HMRC, Pension Funds and other relevant third parties.
Non-disclosure to Third Parties
We do not supply your personal data to third parties other than those necessary to fulfil of our contractual obligations to our clients.
How long we keep your personal data and information for?
We will only hold your personal data for as long as we have a contractual obligation to your employer or there is a legal responsibility for our retaining the data for audit.
You have a right to request a copy of the personal data that we hold and process about you (subject to some legal exceptions). If you would like a copy of some or all of your personal data held by Neo then please write to our Client Director using the contact details below.
Neo People Management Ltd
You have the right to complain to us about the way your personal data and information is processed. To do so, write to our Client Director using the contact details above. If you remain dissatisfied then you may also complain to the Information Commissioners Office. They can be contacted at:
Information Commissioners Office